Job title: Legal Assistant – Legal Support
Legal Assistant III
Posting: 0724-24
Opening Date: July 29, 2024
Closing Date: Until filled
Location: EOT 920 Colorado Austin, TX 78701
PO BOX 12157, Austin, TX 78711
PH: 512.463.7184
FAX: 512.475.3377
Yearly Salary: B20 $59,062.56- $61,250.04**
**Salary listed includes a state legislative salary increase effective 9/1/24
Division: General Counsel/ Legal Support
Remote Work: Hybrid (Austin office with remote work opportunities)
Job Description
The Legal Assistant is selected by and responsible to the General Counsel and the Deputy General Counsel with some duties assigned by the Legal Support Supervisor. The Legal Assistant performs a variety of highly complex legal tasks related to drafting legal documents, maintaining a case file database, negotiating payment plans related to the enforcement of commission orders, litigation case file management, and assisting in the preparation of responses to subpoenas. Work also involves providing assistance to the Deputy General Counsel and the Legal Support Supervisor in the development, review and evaluation of program guidelines, policies and regulations; researching and analyzing legal sources such as statutes and case law for the purpose of developing effective administrative practices and procedures; and providing written and verbal interpretation of rules, statutes, policies and procedures to constituents, local municipalities, associations and state and federal agencies. The legal assistant works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
Essential Duties
- Prepares draft final orders for review by the General Counsel or Assistant General Counsels.
- Research agency files as necessary to verify status of payment on final orders.
- Tracks the collection of administrative penalties including arranging payment agreements and referral of unpaid penalties to the Office of the Attorney General.
- Tracks and/or updates information in the appropriate database or case management system.
- Assists the General Counsel and Assistant General Counsel in coordinating, assembling, and preparing evidence, exhibits, affidavits, and documents for use in legal proceedings and the coordination of litigation activities with the Office of Attorney General.
- Develops, coordinates, and maintains record keeping system for files; maintains current history file of all statutory rule changes and/or revisions.
- Researches and analyzes legal sources such as statutes, case law, opinions, and various rules and regulations for the purpose of developing effective administrative practices.
- Provides written and verbal interpretation of rules, statutes, policies and procedures to constituents, local municipalities, associations and federal and state agencies.
- Tracks relevant legislation and assists in drafting cost analyses and bill summaries for proposed legislation. Assist in legislative implementation through facilitating rule revisions and updating agency statute library.
- Prepares periodic reports, special reports and implements special projects, ensuring reports and projects are accurate as completed within guidelines and time frames.
- Produces and maintains correspondence for commission members, interested parties, and members of the legislature. Assists in the preparation of Department policies, procedures and forms.
- Assists General Counsel staff with projects, reports, and agenda support materials.
- May assist with processing requests for public information, including gathering responsive documents, drafting correspondence to the requestor and the Office of the Attorney General, if necessary.
- Complies with division and/or agency training requirements.
- Demonstrates a spirit of teamwork, offering positive and constructive ideas, encouragement, and support to other members of the staff and team, while upholding the agency’s core values.
- Keeps management appropriately informed of ongoing activity and critical matters affecting the operation and well-being of the agency.
- Adheres to all Texas Department of Licensing and Regulation Personnel Policies and performs related work as assigned.
Minimum Requirements
Three (3) years experience performing legal assistant work required. Graduation from a standard senior high school or equivalent required. Graduation from an accredited four-year college or university preferred. Certification as a legal assistant or paralegal preferred.
Military Occupation Specialty Code:
Army 27D, Navy LN, Marine 4400, 4421, Air Force 510JX
Remarks
The successful candidate will have: Knowledge of office management and administrative procedures. Knowledge of legal terminology; of research methods and techniques; and, of basic administrative and court procedures. Skill in the use of office equipment; in the use of computers, including Microsoft Office applications such as Word, Access and Excel; and, in the use of electronic databases. Skill in conducting internet research; and, in drafting basic business correspondence using proper spelling, punctuation, sentence structure, and grammar. Ability to interpret, apply, and explain, orally and in writing, statutes, rules, codes, procedures, and policies; to establish and maintain effective working relationships; and, to provide professional, friendly, caring customer service to all customers.
How to Apply
Applications may be downloaded through TDLR’s website https: www.tdlr.texas.gov/employ.htm. Only Email or fax applications accepted. Email [email protected] or fax 512.475.3377. Incomplete applications will not be considered. A resume in lieu of application will be rejected. Additionally, an application with “see resume” within the summary of experience is considered incomplete and will be rejected. Submit a copy of degree if in lieu of experience/skills requirement. To receive Military Employment Preference for any position, submit a copy of the DD214 or DD1300 with application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
This job is covered by the Fair Labor Standards Act (FLSA).
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
TDLR provides a total compensation package that enables us to attract, motivate, and retain highly skilled and talented employees, including a merit system, full use of salary ranges, performance awards, retention and recruitment bonuses. TDLR participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.
In compliance with the Americans with Disabilities Act (ADA), TDLR will provide reasonable accommodation during the hiring and selection process for individuals with a disability. If you need assistance completing the application, contact TDLR Human Resources at 512-463-7184. If you are contacted for an interview and need accommodation