JOB SUMMARY
Reporting directly to the Chief Office Administrator or Finance Manager, responsible for providing professional and legal administrative assistance and support to the Williamson County District Attorney’s Office.
EXAMPLES OF WORK PERFORMED• Assist Finance Manager (see Finance Manager Job Description)
• Backup Court Assistant (see Legal Assistant IV Job Description – Trial and SVU)
• Backup for Reception (see Legal Assistant I Job Description)
• Retrieve, replace, and maintain paper files
• Assist Civil Division with administrative assignments
• Assist Appellate Division with administrative assignments
• Maintains strict confidentiality and security of records and documents
• Communicates with prosecutors, county personnel, court personnel, victims, witnesses, law enforcement agencies, attorneys, external agencies, and the general public
• Attends all meetings and trainings as required
• Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
• Reports directly to – Chief Office Administrator or Finance Manager
• Direct Reports – No
MINIMUM QUALIFICATIONS
• Bachelor’s degree and three (3) years of experience in criminal justice, public administration, or a related field; OR an equivalent combination of education, experience, and/or training
• Proficiency using Microsoft Office Suite including Word, Excel, PowerPoint
• Proficiency using specific job-related technology
LICENSES AND CERTIFICATIONS
• None required
PREFERRED QUALIFICATIONS
• Bilingual (Spanish)
• Paralegal Certification
• Prior experience working in a District Attorney Office, County Government, and/or State Agency
• Prior experience related to assigned duties
• Prior experience using Odyssey Navigator Case Management System
• Prior experience using e-filing system
• Prior experience using QuickBooks
PHYSICAL DEMANDS
• Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions, and standing
• Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects
ENVIRONMENTAL FACTORS
• Work is primarily indoors in an air-conditioned environment
• High-volume legal office with stressful situations
IRREGULAR HOURS
• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A
SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
FLSA
Non-Exempt (Hourly)