Department: Bee County- County Attorney’s Office
Supervisor: County Attorney
Website: https://www.co.bee.tx.us/page/bee.Jobs.Openings
SUMMARY OF POSITION:
Will generally be responsible for administrative duties. As follows:
Assist in preparing and assembling cases for the Multi County Court: criminal pretrial, announcement, magistrate dockets, trial preparations, and coordinate all docket settings.
Gather information for Multi County Court Court cases.
Maintain and organize all Multi County Court case files.
Scan all Multi County Court cases into the Bee County secured network.
View and transcribe videos for prosecutors.
File cases and documents in a timely manner,
Daily scanning and filing of all paperwork.
Will be primarily in charge of ensuring that the County Attorney’s office is in compliance with CJIS.
Provide a broad range of legal secretarial assistance for the County Attorney. Assistant County Attorney and the Victim Assistant Coordinator.
ORGANIZATIONAL RELATIONSHIPS:
- Reports to: County Attorney, Assistant County Attorney, and Victim Assistant Coordinator
- Directs: This is a non-supervisory position
- Other: Has regular contact with other departmental employees, employees of outside
agencies and organizations, representatives of the legal profession, merchants, defendants, and the public.
Essential Duties:
Thorough knowledge of the purposes, principles, terminology, and practices employed in courtroom proceedings and the judicial process.
Reviews incoming criminal cases from law enforcement agencies and gathers information for preparation of Class A and B Misdemeanor cases;
Prepares plea papers and charging instruments for Multi County Court cases Class A and B Misdemeanors;
Prepares and files alias capias and bond forfeiture documents;
Performs intake on incoming arrest reports from local law enforcement agencies;
Prepares Discovery and documents as required for the court, attorneys, defendants, probation officers, etc;
Prepares documentation and maintains records concerning Class A and B Misdemeanor cases either pending, ongoing, or resolved;
Accepts payments and writes receipts for payment in hot check and theft of service cases, restitution involved in other misdemeanor cases, pre-trial supervision payments, and community service payments;
Maintains accurate filing systems for information relating to Class A and B Misdemeanor cases;
Types a variety of documents, including letters, statements, memos, and legal forms;
Responds to inquiries from law enforcement agencies and the general public regarding the status of certain cases,
Transcribes legal and other technical dictation;
Assists the Crime Victims’ Coordinator;
Performs receptionist duties, including answering the telephones, greeting the public, providing information about the department’s functions and procedures; and
Provides services as a Notary Public
Other Duties:
Performs such other related duties as may be assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITES:
Knowledge of:
Criminal court process and county procedures.
Understanding of NETDATA, TX EFILE and CJIS systems.
Ability to perform responsible and complex legal secretarial work involving the use of independent judgment and personal initiative.
Ability to maintain confidential data and information.
Ability to communicate clearly and effectively, both verbally and in writing.
Ability to establish and maintain effective working relationships with co-workers, County employees, and the public.
Detail-oriented and highly organized.
Ability to carry out oral and written instructions independently.
Thorough knowledge of legal secretarial practices, procedures, composition, English, spelling and vocabulary.
Knowledge of standard office management procedures.
Knowledge of business English format and business procedures.
Working knowledge of word processing systems and Microsoft Office (mainly Word and Outlook)
Ability to work with a minimum of supervision once on-the-job training is completed.
Must be dependable and of good moral character.
Must demonstrate the ability to effectively deal with sensitive topics and issues, in a professional demeanor.
Ability to use of a multi-line telephone, hands-on computer experience and excellent writing skills.
ACCEPTABLE EXPERIENCE:
Bachelor’s degree or 6 years of experience in the field.
Please send a resumé to [email protected], or 105 W. Corpus Christi St. Rm. 109 Beeville TX 78102 Applications will be accepted until the position is filled.